Effective board meetings allow for robust discussions that are founded on facts and well-considered analysis, supporting clear decisions. But, to achieve this objective requires a thriving environment in which diverse viewpoints are valued and appreciated and active participation from all members. This can be achieved by using various facilitation techniques that encourage engagement. For example it is possible to rotate who dig this is in charge of discussions on a particular agenda item, and encouraging board members to share their views respectfully.
Board members should be urged to prepare in advance for meeting dates. This includes reviewing relevant reports, PowerPoint presentations and other documents. This will allow for a more focused and engaged discussion at the meeting. It can also be assisted by using the board portal software which provides simplified collaboration.
Before the board meeting the agenda that is complete, well-structured and has enough time for each item should be distributed. It is vital that the agenda is developed in collaboration, with input from the executive team, the chair of the board and the board members. This will ensure that the most important topics are addressed and that unrelated discussions do not hinder discussions. It is vital that the agenda includes a summary of the topics that will be discussed. This lets attendees plan their thoughts and organize on them prior to the meeting. This can be accomplished by providing a short description of each item in the board package. The CEO should also include a spotlight section to discuss the most important points from the meeting. This will spur discussion.